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New CAA procedures for lost logbooks

PUBLISHED: 09:58 16 February 2018 | UPDATED: 09:58 16 February 2018

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The CAA will no longer accept the submission of a sworn affidavit as the primary means of accepting hours for the grant of a licence, rating, certificate or revalidation and extension/or removal of restriction of privileges where the applicant is unable to provide logbook evidence of their required hours due to loss, damage, theft or data corruption

Those so affected must now:

1) Arrange an interview with the CAA, in writing, by contacting FCLWEB@caa.co.uk heading the subject ‘Lost Logbook Interview’. The email must provide name, date of birth and CAA reference number (if issued), together with a brief account of the reason why the logbook is not in your possession. ‘Reasons may, for example, include loss, theft, damage or, in the case of e-logbook records, corruption/deletion of data,’ says the CAA. ‘Any loss, theft or malicious damage will be expected to have been reported to the police, and evidence must be provided to that effect, including an incident number.’

2) Provide a selection of dates, at least two weeks in advance, when they will be available for CAA interview, so that appropriately qualified members of staff can be made available to assist. A Licence Application service fee of £100 is payable. The interview process will determine the evidence that will be required for the CAA to consider the application further.

Once applicants have obtained this evidence, they must arrange a second interview with the CAA, again by contacting the above email address. This will only be available if booked in advance, again at a fee of £100. The Authority will then review the documentary evidence provided, but will not be able to provide a timescale for the completion of this review as this will be dependent upon the timeliness of responses from third parties involved in the evidence gathering process.

‘All applicants are reminded that it is an offence under Article 256 of the Air Navigation Order to make, with intent to deceive, any false representation for the purpose of procuring the grant, issue, renewal or variation of any certificate, licence, approval, permission or other document. This offence is punishable, on summary conviction, by a fine and, on indictment, by a fine and/or up to two years imprisonment,’ the CAA warns.

‘Training providers, instructors and examiners need to be aware that the CAA will no longer accept a sworn affidavit as the primary means of accepting hours, so this needs to be taken into account prior to any recommendation for the grant of any privileges for a person without a logbook. However, where possible, they are requested to assist individuals who find themselves in this predicament by ensuring that any statements provided can be supported by their training logs, aircraft logs and personal logbooks.’

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